February 2022 Board of Directors Meeting

Meeting Minutes
Written By Lauren Fulton

DHPO, Inc. Board Meeting
Sunday, February 27, 2022

Meeting was called to order at 6:30PM, and quorum was established. Board of Directors present: Tom Bowles (President), Ginney Regan (Treasurer), Lauren Fulton (Secretary), Members at Large: Kathy Bondesen, Lash Russell, and Larry Falter. Robert Lund (VP) was absent.

We reviewed the contact information for the newly elected Board. No changes were required. We also reviewed roles & responsibilities for each position.

Treasurer’s Status Report

  • Reviewed financials with projected closing date of Feb 28th, 2022.

  • March 2022 forecasted expenditures are $148 for USPS mailbox rental.

  • Motion was approved to reimburse office expenses for Board members.

  • Motion was approved to reimburse up to $500 in expenses incurred by the Welcoming Committee. After they exhaust $500 allocation, an additional motion is required.

  • We currently have 110 active property lot owners (57%), compared to 136 (70%) from 2020 fiscal year.

  • Ginney to schedule Wells Fargo account authorization for Lauren.

Board Elections Recap: Board members received 82.5% to 95% membership supporting votes.

ECC Items

  • Vacancy on ECC was created by Lash Russell’s election as a Member at Large.

  • Motion was approved to ask Sid Raines to join the ECC. Sid has been shadowing the ECC.

  • Troy Dayton has also volunteered to participate in the ECC.

  • Discussed ongoing issues and enforcement.

Near-term Planning Dates

  • Membership Drive (June 2022)

  • July 4th (Monday – Tractor Parade)

  • Summer BBQ (August): Will assess viability once legal fees are better understood. We typically spend $3,000-4,000 on this event.

  • Dumpster Day: Lower priority but would like to bring this event back. Typically schedule after the Douglas County Slash Mulch Program resumes in the spring.

Deerfield Directory

  • Typically publish the directory in August, after membership renews in July.

  • Last fall, members voted to publish electronically, instead of printing physical copies.

Deerfield Website

  • Discussed initial requirements. Board would like to simplify website design and ensure information is easy to access.

  • Would be nice for property owners to pay membership dues online, but not for additional fee.

  • No desire to create an interactive online community at this time.

Meeting was adjourned at 9:30 p.m.

Lauren Fulton
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March 2022 Board of Directors Meeting